How to Choose the Best Filing Cabinet

09 Oct 2018

The first consideration in chosing the ideal filing cabinet should be the workflow/processes you have in your office. Are your records unique to individuals or are they accessed by groups of individuals - and how and for what reason are the records accessed?

This will enable you to cater for storage capacity and capacity for records growth - in the future - in each situation
Functionality and flexibility of specific filing cabinets is important if there are different shapes and sizes of records to be files. For example if an individual or team is handling 'paper files' only under desk mobiles or vertical drawer filing cabinets may be suitable - but if the records include binders, boxes or manuals then shelving units will be required
Are desktop or screen shelves a cost effective alternative
Aesthetics will play an important part in your decision - so some form of uniformity will be required to keep the office looking organised and orderly
Location/layout will be driven by your workflow/processes and the floor space you have available - and the access requirements of individuals and teams. In some cases under desk mobiles will be sufficient for some individuals and for others bookcases or cupboards (with increased capacity) may be required. In open plan offices these can be integrated into the office layout and used as office partitions - as space permits. Taller units for placing against walls or wall mounted shelving can be considered where floor space is an issue.
Security may be required for some records and not for others - so locking and non-locking options need to be available
For central storage larger bookcases and cupboards are available and if a suitable filing room is an option cost effective open shelving is an option
Budget - over-riding all storage option scenarios will be cost. Any solution introduced must be affordable

Office Products Online offers the widest range of affordably priced filing cabinet solutions available on the New Zealand market. These include;

2, 3, 4 drawer vertical cabinets - locking
2 and 3 drawer under desk mobiles - locking and non-locking
Combined under desk drawer and bookcase units
Bookcases to suit width and height requirements
Cupboards (locking and non-locking) to suit width and height requirements
Combined cupboard and drawer units
Lockable steel cupboards - 900mm high and 1800mm high
Sliding door Tambour cabinets in a range of heights and widths to suit
Sliding door Tambour cabinet and combined drawer units - made to suit. These can be on castors for mobility, if required
Roll-out drawer and bookcase units
Desktop and screen shelf storage units
Wall mounted shelving - made to suit
Wall mounted cupboards - made to suit
Open steel shelving bays - in a selection of heights and widths

We have the storage solution for all situations and our qualified consultants offer an obligation free review of all/any filing storage requirements including providing layout drawings to assist with planning and placement of units.

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